TheGardensAtHeritageGreen.org

As of 11-01-12 this blog will no longer be updated. The Gardens has now set up a website:

TheGardensAtHeritageGreen.org

Anyone may view the information on the public side of the website. And members of the homeowners association may request a logon to view all of the other information reserved to owners/members of the Association.

Roof Damage Inspection

September 11, 2012

To All Association Members:

Reports of Roof Damage

It has come to the Board's attention that we have had one roof severely damaged as a result of hail damage.

We believe the hail storms we had on 3/2/12, 3/5/12 and 5/29/12 may have caused damage to more than one roof and as a result, the Board has filed a claim with CAU, our insurance company today.

CAU will send out within the next 2 weeks an independent roof adjustor to look at all the roofs in our complex and report back to us. Please do not interfere with their inspection of all our roofs. If it is determined that your roof has been damaged you will be notified by us and we will let you know of further details regarding the repair/replacement of your roof.

We will notify you of date certain of inspection when we know, so you can leave gates unlocked for access to your roof.

The Association is responsible for the repair or replacement of the roof, and the members will have no direct expense for any repair or replacement.

On another note the Village of Ashwood located off of Shallowford Road also experienced severe hail damage to their roofs and are currently in the process of replacing roofs on 86 units.

Thank you for your attention to this and if you have any questions please contact Norm or Ursula.

NormanRMiller@yahoo.com

Ursula@EPBFI.com

September Board Meeting Agenda

AGENDA FOR BOARD MEETING

MONDAY, SEPTEMBER 17, 2012 -PRUDENTIAL REALTY CENTER

AT 6:00 PM

	Members have 3 minutes to address board before meeting.
	Meeting to be called to order by Norm Miller
	Approval of Minutes: (a) Regular Board Meeting Minutes of 8/29/12
	Architectural Committee Report Architectural Committee Report to be given by Lynda Hendrickson -
	Landscape/Common Areas Committee Report Landscape/Common Areas Committee Report to be given by Ursula Jenkins
	Insurance Asset Committee Report Insurance/Asset Committee Report to be given by Kenny Burnette
	Finance/Accounting Committee Report Finance/Accounting Committee Report to be given by JoAnne Maudru
	Treasurer Report Treasurer Report to be given by Judy Webster
	New Business
	Old Business: (a) Speeding (b) Hiring employees/pros/cons

August Board Meeting -Vote on HOA Dues Increase

At our next Board meeting on August 29th, 2012 the Board will be voting on an increase in the monthly HOA dues.

The HOA dues for The Gardens have remained the same since the first units were constructed, $130.00 per month. When the Association took over from the developer we kept them the same for the past 3 years.

We can no longer pay the association bills at $130/month per unit.

All of our HOA expenses have increased and we now need to adjust the budget to reflect these increases as well. For instance, next year we will have a 28% increase in our water bill. And we will be adding termite coverage to each unit next year.

One of our biggest expenses is our monthly contribution to our reserve account. If we can't cash flow our bills, then we can't make this monthly contribution. The reserve covers future depreciating assets such as roofs, streets, and outside painting.

We have based the budget on 124 units paying instead of 129. Each month about 4-6 units fail to pay their HOA dues. While some eventually catch up, others have filed bankruptcy or not paid until they have sold their units. In some cases we have sued and attached leins on their units, but again we don't get our dues until the unit can be sold.

We have done some research of HOA dues on other condos and townhomes for the East Brainerd area. The results are as follows:

Villa's at Shallowford Trace, $169/month (pool)

Village of Ashwood, $225/month (pool)

Council Fire, $312/month (pool is extra) - the fees cover exterior maintenance, HOA Insurance, termite treatment, all yard work and water for lawns.

The following complexes charge from $50 to $106 a month which covers lawn maintenance only:

Savannah Place, The Trails, Channing Creek and Hickory Manor.

We are still the least expensive in our HOA dues for our area

August Board Meeting Agenda

AGENDA FOR BOARD MEETING

WEDNESDAY, AUGUST 29, 2012 -PRUDENTIAL REALTY CENTER

AT 6:00 PM

	Members have 3 minutes to address board before meeting.
	Meeting to be called to order by Norm Miller
	Approval of Minutes: (a) Regular Board Meeting Minutes of 7/18/12
	Architectural Committee Report Architectural Committee Report to be given by Lynda Hendrickson -
	Landscape/Common Areas Committee Report Landscape/Common Areas Committee Report to be given by Ursula Jenkins
	Insurance Asset Committee Report Insurance/Asset Committee Report to be given by Kenny Burnette
	Finance/Accounting Committee Report Finance/Accounting Committee Report to be given by JoAnne Maudru
	Treasurer Report Treasurer Report to be given by Judy Webster
	New Business (a) Discussion/Board Approval/Vote of New HOA Dues for 2013 ($150/per month??) (b) Budget 2013 - for Board approval (c) Newsletter - For Board approval for mail out - Budget to be mailed to all unit owners by 9/1/12 (e) A/R Report as of 7/31/12s
	Old Business: (a) Speeding (b) Turf Builders (c) Garage Doors

August Board Meeting

NOTICE:


The next board meeting on August 29th, 2012, 6:00 P.M. ,will be held at Prudential Realty Center on East Brainerd Road (past Heritage Funeral Home on the right).  The Board will be voting on the new 2013 budget which will require raising HOA monthly dues for the 2013 year.

Dogs not on leashes and running around freely

7/2012

The Board has received many complaints of late again regarding dogs not on leashes and running around freely.

If you own a pet, PLEASE be sure that pet is on a leash! It prevents, among other things, dog fights between dogs leashed and owners trying to control their leashed dog when an unleashed pet is around.

We constantly get reports of tenants/owners not picking up after their pets. We have 4 "green" receptacles for this purpose (3 on Callaway Court) - (1 in the back). We try to keep them filled with plastic bags. Please use these and properly discard of them at your residence if you don't carry your own. (Also, feel free to save these bags yourself and help stuff bags in some of these receptacles to help out in your neighborhood)!

The back corners of our property and the right side of the complex near the retention pond area is not excluded from any of this. When the wind shifts unit owners close be are mostly affected by the distasteful smell of unpicked up poop.

IF YOUR DOG POOPS, YOU SCOOP!!

Please do the right thing and be considerate of your neighbors. It is also one of our HOA rules - Rule #17 so please be sure your pet is leashed and poop is properly disposed of.

Your neighbors, our lawn service and the Board thank you for your attention to these matters.

July Board Meeting

AGENDA FOR BOARD MEETING
WEDNESDAY, JULY 18, 2012 806 Callaway Court
AT 6:00 PM
1. Members have 3 minutes to address board before meeting.
2. Meeting to be called to order by Norm Miller
3. Approval of Minutes:
(a) Regular Board Meeting Minutes of 5/16/2012
4. Architectural Committee Report
Architectural Committee Report to be given by Lynda Hendrickson -
5. Landscape/Common Areas Committee Report
Landscape/Common Areas Committee Report to be given by Ursula Jenkins
6. Insurance Asset Committee Report
Insurance/Asset Committee Report to be given by Kenny Burnette
7. Finance/Accounting Committee Report
Finance/Accounting Committee Report to be given by JoAnne Maudru
8. Treasurer Report
Treasurer Report to be given by Judy Webster
9. Old Business:
(a) Speeding
(b) Turf Builders
10. New Business:
(a) Budget
(b) Jody Millard Termite Estimate
(c) Rose Bushes - unit owner wants more planted
(d) Retention Pond - dog issues

Mulch, Weeds, Bushes and Trimming

At long last the guys at Turf Builders have started the "spring" clean up of our common areas and  your patio area.

If you have made it private with a fence and you have not been serviced yet, please let me know by email and I will get you on the schedule. Just be sure you unlock your gate and keep your pets indoors the day you are scheduled.

June Board Meeting

AGENDA FOR BOARD MEETING
WEDNESDAY, JUNE 13, 2012  at Ursula's House (806 Callaway Court)
AT 6:00 PM

1.     Members have 3 minutes to address board before meeting.
2.     Meeting to be called to order by Norm Miller
3.     Approval of Minutes:
(a) Regular Board Meeting Minutes of 5/16/2012
4.     Architectural Committee Report
Architectural Committee Report to be given by Lynda Hendrickson -
5.     Landscape/Common Areas Committee Report
Landscape/Common Areas Committee Report to be given by Ursula Jenkins
6.     Insurance Asset Committee Report
Insurance/Asset Committee  Report to be given by Kenny Burnette
7.     Finance/Accounting Committee Report
Finance/Accounting Committee Report  to be given by JoAnne Maudru
8.     Treasurer Report
Treasurer Report to be given by Judy Webster
9.     Old Business:
(a) Speeding
10.     New Business:
(a) Turf Builders
(b) Attach Insurance Sheet signed by Kenny re: handrails/steps to minutes
(c)  Rose Bushes

SPEEDERS!!!!

Speeding. It really is a problem. And if it doesn't stop......SPEED BUMPS.

Yes, speed bumps, or speed tables. No one likes them, but we will have no choice unless traffic slows down.

So, if you see someone you know speeding, ask them to observe our speed limit. 

20 MILES PER HOUR

May 2012 Board Meeting

AGENDA FOR BOARD MEETING
WEDNESDAY, 5/16/2012 AT JUDY WEBSTER'S HOUSE, 1056 CALLAWAY COURT
AT 6:00 PM

1.     Members have 3 minutes to address board before meeting.
2.     Meeting to be called to order by Norm Miller
3.     Approval of Minutes:
(a) Regular Board Meeting Minutes of 4/9/2012
4.     Architectural Committee Report
Architectural Committee Report to be given by Lynda Hendrickson -
5.     Landscape/Common Areas Committee Report
Landscape/Common Areas Committee Report to be given by Ursula Jenkins
6.     Insurance Asset Committee Report
Insurance/Asset Committee  Report to be given by Kenny Burnette
7.     Finance/Accounting Committee Report
Finance/Accounting Committee Report  (JoAnne will be out of  town
8.     Treasurer Report
Treasurer Report to be given by Judy Webster
9.     Old Business:
(a)
10.     New Business:
(a) Speeding

Jerry W. Jenkins

4/30/2012

Jerry W. Jenkins, 58, passed away suddenly Friday, April 27, 2012. Jerry was the owner of The Watchmaker at Hamilton Place and will always be affectionately remembered as the "watchmaker of Chattanooga".Jerry spent his life being a friend to everyone he met, and he never knew a stranger. He was a humorous and wonderful man with many talents, and he will be greatly missed by all who knew him. Jerry would want us to rejoice in his life and focus on the numerous wonderful times he shared with family and friends.

 

Jerry was preceded in death by his parents, Victor and Eunice Jenkins.

 He is survived by his devoted, and loving wife of 30 years, Ursula Wright Jenkins, Chattanooga, Tenn.; a brother, Gene Jenkins; and numerous nieces and nephews.

 

 He was devoted to his parrot Gemini, and loved his bird as much as the bird loved him.Jerry was a dedicated member of the Elks Lodge. The family requests that in lieu of flowers, memorial contributions may be made to the Chattanooga Elks Lodge #91 in memory of Jerry. 

 

The family will receive friends Wednesday, May 2, from 4-6 p.m. at Heritage Funeral Home, followed by a short memorial service at 6 p.m. to honor Jerry's life. Visit www.heritagefh.com to share words of comfort to the family.Arrangements by Heritage Funeral Home, 7454 East Brainerd, Chattanooga, TN 37421

The Gardens New Website

We now have a new interactive website. You can request a login and as a HOA member access member only information such as financials, newsletters, updates and other important matters. 

Check it out at: TheGardensAtHeritageGreen.org

APRIL BOARD METING

AGENDA FOR BOARD MEETING
MONDAY, APRIL 9, 2011 AT JUDY WEBSTER'S HOUSE, 1056 CALLAWAY COURT
AT 6:00 PM

1.     Members have 3 minutes to address board before meeting.
2.     Meeting to be called to order by Norm Miller
3.     Approval of Minutes:
(a) Regular Board Meeting Minutes of 3/12/2011
4.     Architectural Committee Report
Architectural Committee Report to be given by Lynda Hendrickson -
5.     Landscape/Common Areas Committee Report
Landscape/Common Areas Committee Report to be given by Ursula Jenkins
6.     Insurance Asset Committee Report
Insurance/Asset Committee  Report to be given by Kenny Burnette
7.     Finance/Accounting Committee Report
Finance/Accounting Committee Report to be given by JoAnne Harbort (JoAnne---A/R)
(a) 2/1/12-Gayle Lattimore has sent letter to members regarding collecting her attorneys fees.  She will get back to us re: response or lack thereof.
8.     Treasurer Report
Treasurer Report to be given by Judy Webster
9.     Old Business:
(a) Painters
10.     New Business:
(a) Fence/Surveyors

Safety Alert

We have been notified that the neighborhood next to us, Heritage Green, had a few car break-ins last night.

If you park outside, please keep your vehicles locked up and valuables out of sight, such as GPS units and radar detectors. If you must leave it in your car, put it in the trunk.

 Keep your garage doors down and your courtyard gates closed/locked.

As usual, if you see anyone that looks out of place please call the police at 698-2525 to report suspicious activity. Do not approach them yourself.

If you feel threatened, call 911. Again, DO NOT APPROACH ANYONE.

Also as of late we have had a lot of speeders. Don't know if its you or visitors, but..... Please SLOW down, watch for walkers, bikers...........

HOA Vendors for 2012

TO ALL UNIT OWNERS/TENANTS:

In an effort to keep our HOA dues at $130 and still provide excellent services at reasonable prices, to the Association, the HOA board and Landscape/Lawn care/Maintenance committee has once again accepted bids within the past couple of months for all vendor/services and have selected the following vendors for the contract year, 4/1/2012-3/31/2013:

Turf Builders - landscape/mowing services (same provider as last year)

Burt's MasterCare - garbage service (same providers last year)

LadyBug Exterminating - Pest Control (new provider)

While we were pleased with Enviroguard Pest Control services for 2011-2012, LadyBug Exterminating came in with a highly competitive price and for business reasons, we have selected their services for 2012-2013 contract period.

The time frame for all services remain the same. Thursdays remain our designated day for lawn mowing, garbage and pest control and LadyBug Exterminating will come spray for pest control the 3rd Thursday of each month, so, as usual, please keep pets put up and gates unlocked. Also, as customary in the past please e-mail Ursula at Ursula@epbfi if you have any special requests which need to be presented to our vendors, as well as any problems which need to be addressed.

As we are getting into Spring and warmer weather, more people are walking. Please do your part to keep your pets on a leash, trash picked up. We also have the Easter holiday (April) and Memorial Day holiday (May) coming up. To ensure visitor parking is available to all Gardens guests, and per our HOA Rules and Regulations, please be sure you park your vehicles in your garage or driveway---not visitor parking or the streets, alleyways blocking emergency vehicles.

Many of you have met Tim Morgan, who the Board hired last year to complete regular maintenance issues for us. He has done a very good job for the association and if you need some work to be done on the inside of your unit, or other projects (at your expense), please feel free to contact Tim at 421-1078 and he will be happy to provide fair estimates for work

Thanks

Ursula

MARCH BOARD MEETING

AGENDA FOR BOARD MEETING
MONDAY, MARCH 12, 2011 AT PRUDENTIAL REALTY CENTER
AT 6:00 PM

1.     Members have 3 minutes to address board before meeting.
2.     Meeting to be called to order by Norm Miller
3.     Approval of Minutes:
(a) Regular Board Meeting Minutes of 1/9/2011Meeting
(b) Regular Board Meeting Minutes as of 2/20/2012 Meeting
(c) Approval of Minutes of 2/7/12 HOA meeting of all members  at St. Martin's Episcopal Church
(d) Approval of Minutes of Board of Director's meeting 2/7/12-election of Board
4.     Architectural Committee Report
Architectural Committee Report to be given by Lynda Hendrickson -
5.     Landscape/Common Areas Committee Report
Landscape/Common Areas Committee Report to be given by Ursula Jenkins
6.     Insurance Asset Committee Report
Insurance/Asset Committee  Report to be given by Kenny Burnette
7.     Finance/Accounting Committee Report
Finance/Accounting Committee Report to be given by JoAnne Harbort (JoAnne---A/R)
(a) 2/1/12-Gayle Lattimore has sent strong letters to Members regarding collecting her attorneys fees.  She will get back to us re: response or lack thereof.
8.     Treasurer Report
Treasurer Report to be given by Judy Webster
9.     Old Business:
(a) Painters
10.     New Business:
(a) Meeting Locations

FEBRUARY BOARD MEETING

AGENDA FOR BOARD MEETING
MONDAY, FEBRUARY 20, 2011 AT PRUDENTIAL REALTY CENTER
AT 6:00 PM

1.     Members have 3 minutes to address board before meeting.
2.     Meeting to be called to order by Norm Miller
3.     Approval of Minutes:
(a) Regular Board Meeting Minutes of 1/9/2011Meeting
(b) Approval of Minutes of 2/7/12 HOA meeting of all members  at St. Martin's Episcopal Church
(c) Approval of Minutes of Board of Director's meeting 2/7/12-election of Board
4.     Architectural Committee Report
Architectural Committee Report to be given by Lynda Hendrickson -
5.     Landscape/Common Areas Committee Report
Landscape/Common Areas Committee Report to be given by Ursula Jenkins
6.     Insurance Asset Committee Report
Insurance/Asset Committee  Report to be given by Kenny Burnette
7.     Finance/Accounting Committee Report
Finance/Accounting Committee Report to be given by JoAnne Harbort
(a) 2/1/12-Gayle Lattimore has sent strong letter to deliquent accounts. She will get back to us re: response or lack thereof.
8.     Treasurer Report
Treasurer Report to be given by Judy Webster
9.     Old Business:

10.     New Business:
(a) Need to vote on 2012-2013 vendors -
    (i) Garbage Service
   (ii) Landscape/Lawn Service
   (iii) Pest Control
   (iv) Painters

WE NEED YOUR PROXY

All owners have been mailed a notice of our Annual Meeting as well as a proxy in the event they are unable to attend the meeting.

It very important that you fill out, sign and return the proxy. The purpose of the meeting is to elect the Board of Directors for the next year. Unless enough members attend the meeting or return the proxie, we cannot have the election.

So, PLEASE RETURN the proxy, even if you are planning to attend the annual meeting. You never know!

OUR NEW TREASURER

Thanks to Judy Webster for accepting the role of Treasurer for the Association. She will be voted in office by the Board at the February Board meeting.

HOW ABOUT YOU BEING OUR NEW TREASURER

You don't have to be an accountant. If you have ever written a check or balanced your checkbook, you can do this.

We hired an accounting firm to keep the books and prepare the reports. And yes, you would have to be able to read and sign your name.

The only real qualification is a desire to help.

Email me at NormanRMiller@yahoo.com if you can help the Board and your fellow owners out.



 

Annual Meeting

Pursuant to Article 5, Section 5.2 Annual Meetings, of the Bylaws attached to the recorded Master Deed for The Gardens at Heritage Green Condominium Association, Inc. states “An annual meeting of the Association shall be held on the first Tuesday of February of each year …”

THERE WILL BE AN

ANNUAL MEETING

OF ALL MEMBERS OF

THE GARDENS AT HERITAGE GREEN

CONDOMINIUM ASSOCIATION, INC.

ON TUESDAY, FEBRUARY 7, 2012 AT 6:00 PM

AT

ST. MARTIN'S EPISCOPAL CHURCH

7547 E. BRAINERD ROAD

CHATTANOOGA, TN 37421

(423) 892-9131

Directions: From our complex: take a Left onto Davidson Road; Right onto Gunbarrel Road; Right at light onto East Brainerd Road; St. Martin's is on left past East Brainerd Elementary, right before Food Lion. If you get to Food Lion you have gone too far.

IT IS IMPERATIVE THAT YOU ATTEND – THERE WILL BE ITEMS PRESENTED THAT WILL BE VOTED ON BY THE MEMBERSHIP. IF YOU CANNOT ATTEND YOU MAY GIVE A NEIGHBOR OR BOARD MEMBER YOUR PROPERLY COMPLETED PROXY (ON BACK SIDE OF THIS PAGE) OR YOU MAY MAIL TO:

PROXY

800 CALLAWAY COURT

CHATTANOOGA, TN 37421

Items on the Agenda:

Election of Officers

The officers up for election/re-election this year are: Norman Miller (President), Jack Carney (Vice President), Margaret Lorimer (Treasurer), Charles Schmidt (Secretary), JoAnne Harbort (Chair Finance Committee), Kenny Burnette (Chair Insurance Asset Committee), Lynda Hendrickson (Chair Architectural Committee) and Ursula Jenkins (Chair Landscape/Common Area/Maintenance Committee)

January Board Meeting

AGENDA FOR BOARD MEETING
MONDAY, JANUARY 9, 2011 AT PRUDENTIAL REALTY CENTER
AT 6:00 PM

1.     Members have 3 minutes to address board before meeting.
2.     Meeting to be called to order by Norm Miller
3.     Approval of Minutes:
(a) Regular Board Meeting Minutes of 12/19/2011Meeting
4.     Landscape/Common Areas Committee Report
Landscape/Common Areas Committee Report to be given by Ursula Jenkins
5.     Architectural Committee Report
Architectural Committee Report to be given by Lynda Hendrickson
6.     Insurance Asset Committee Report
Insurance/Asset Committee  Report to be given by Kenny Burnette
7.     Treasurer Report
Treasurer Report to be given by Debbie Tanner
8.     Finance/Accounting Committee Report
Finance/Accounting Committee Report to be given by JoAnne Harbort
(a) Status report of attorney collections: totaling 2 collection accounts with Gayle

9.     Old Business:
(a) Sidella unit – satellite dish
 (b)  Newsletter - will need to go out 1/15/2012 to remind unit owners of HOA Membership meeting on 2/7/12 - (1st Tuesday in February) and also to provide membership with profit/loss statement for 12/31/2011 (Need to send out financials by February 29, 2012 according to bylaws).
10.     New Business:

City Pet Licenses

City Pet Licenses
2012 Licenses Now On Sale….

The City of Chattanooga requires that proof of spay/neuter be provided by your veterinarian on a current rabies vaccination certificate.  Pet licenses are required by law for every dog and cat over the age of three (3) months in the city of Chattanooga.  If you pet is found to be without a license by a McKamey Animal Services Officer, Park Ranger, or Chattanooga Police Officer you will be ticketed to city court and fined an additional $20 late fee.  City licenses are effective from January 1 to December 31 during the year of issuance.  The McKamey Animal Center is the official animal control agency of the city of Chattanooga.
To purchase a city license, please click on the link below.

The McKamey Animal Center